VendorFox Privacy Policy

1. What VendorFox Does

VendorFox is a business-to-business platform that maps vendor lifecycle data, firmware guidance, and security advisories to hardware models.

VendorFox is designed to operate without requiring network access, credentials, or sensitive infrastructure data.

2. Data We Collect

Contact data

• Name
• Email address
• Company (if provided)

Account data

• Authentication via SSO (Google, Apple, email login)
• We do not store passwords

Product data

• Device models and vendor selections
• No personal data is required to use the platform

Technical data

• IP address, browser, and device information
• Usage analytics via Google Analytics
• Cookie consent preferences (via CookieYes)

3. How We Use Your Data

• Provide and operate the VendorFox platform
• Generate hardware risk reports
• Respond to enquiries and follow up on requests
• Improve platform performance and features
• Send relevant updates (you can opt out at any time)

4. Legal Basis

• Consent (e.g. submitting a form)
• Contract (providing the service)
• Legitimate interest (improving the platform)

5. Data Sharing

We use trusted third-party providers to operate the service:

• Stripe (payments)
• Firebase / hosting infrastructure
• Google Analytics (usage insights)

We do not sell your personal data.

6. AI and Data Processing

VendorFox uses AI-assisted analysis to process hardware and vendor data.

AI processing is performed using anonymised identifiers. Personal data is not included in AI prompts or processing workflows.

7. Data Retention

We retain personal data only as long as necessary to provide the service and meet legal obligations.

You can request deletion of your data at any time.

8. Your Rights

• Access your data
• Correct inaccurate data
• Request deletion
• Object to processing

To exercise these rights, contact us at privacy@vendorfox.ai.

9. Cookies and Tracking

We use cookies and similar technologies to understand how the platform is used and to improve performance.

You can manage your preferences via our cookie consent banner.

10. Third-Party Platforms (e.g. LinkedIn Lead Forms)

If you submit your details via third-party platforms such as LinkedIn, we use that information to contact you about your request and VendorFox services.

11. Contact

For any questions about this policy or your data:

privacy@vendorfox.ai